This privacy notice explains in clear language, how Burgess Hill Business Parks Association LTD uses the personal information we collect from Data Subjects, whether through using our website, or in any other way, electronically, verbally or in writing.
Burgess Hill Business Parks Association LTD is the Data Controller. We can be contacted at firstname.lastname@example.org or on telephone number +44 (0)7740 638414.
On what basis do we collect and process your data?
Data Privacy law defines the basis by which we can lawfully collect and process personal data. For the data where we act as Data Controller, we have determined the following bases:
In our legitimate interest:
We will collect and process personal data where it is in the legitimate interest of Burgess Hill Business Parks Association LTD to do so. Specifically, we use legitimate interest in relation to our newsletter subscribers, enquirers, members and prospective members. This will include, but is not limited to, the continued processing and retention of records of our transactions and interactions. In our view the legitimate interests of the organisation do not outweigh those of the data subject. The data collected will not be used for any unlawful or unethical purpose.
To enter into or in pursuance of a Contract:
We will collect personal data when engaging with individuals to enter into a business to business contract, such as a service contract or an affiliation. We will continue to process that data for the duration and store it for up to 7 years after the contract expires or is terminated.
Data recipients and data transfers
We do not sell any personal data to any third parties.
Where required, Burgess Hill Business Parks Association LTD will share personal data with service providers such as accountants. We may share your personal information with printing and mailing companies, email service providers, web & IT service providers and other delivery companies in their capacity of providing a service to BHBPA.
Where required we will disclose your personal data with law enforcement and fraud prevention agencies. This is so we can help tackle fraud or where such disclosure is necessary for compliance with a legal obligation to which we are subject. Additionally, we will disclose your personal data in order to protect your vital interests or the vital interests of another natural person, or in connection with the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
Burgess Hill Business Parks Association LTD does not process sensitive data as defined by Article 9 of the GDPR.
Categories and types of data
We process data related to Newsletter Subscribers, Enquirers, Members and organisations we contract with in some way.
We process the following data of our Newsletter Subscribers:
We process the following data of our Enquirers:
We process the following personal data of our Members:
We process the following personal data of those we Contract with:
We collect data in relation to Enquirers, Members, and Contracting parties’ communications and interactions with us. This can include emails, text messaging, postal service delivery, social media posting or any other form of communication. In addition to the lawful purpose described previously for the above categories, we have a legitimate interest to collect and retain this data to enable and improve our communication and for record keeping purposes.
The data we collect as Data Controllers from our Data Subjects is obtained directly from either the Data Subject themselves or is obtained from sources such as the contracting client or from social media platforms.
The data we collect directly from Newsletter Subscribers, Enquirers, Members and Contracting parties is the minimum we require to facilitate the lawful processing described above. Burgess Hill Business Parks Association LTD has developed a retention policy to ensure personal data is held only for as long as is required for the purpose we collected it and for our legitimate purposes.
Generally, we will retain personal data of Enquirers for 1 year should that enquiry not result in membership or a commercial engagement.
We will retain Newsletter Subscribers personal data for 1 year after it has become evident that such persons have either opted out from receiving the BHBPA Newsletter or have stopped opening it.
Personal data for our Members will be retained for approximately 1 year after they have ceased to be members.
Personal data of our Contracting Parties will be held for the duration of any commercial agreement between us and to protect our lawful interests for a period after a contract ends.
Personal data may be retained for other periods if required by legal obligation, such as HMRC requirements.
Data Storage and Security
The data we process is held as follows:
Burgess Hill Business Parks Association LTD follows suitable security procedures to ensure that personal information is not damaged, destroyed, or disclosed to a third party without appropriate permission and to prevent unauthorised access. Our data is subject to rigorous back up regimes as operated by the cloud service providers we use so as to prevent data loss and continuance of service.
The information we collect and process as data controllers is restricted to our appointed officers / directors and only those persons who need the information to fulfil their duties are granted access to personal data. We may require you to cooperate with our security checks before we disclose information to you. You can update the personal information that you give us at any time by contacting us directly or using the appropriate online update facilities where available.
Cookies from our website
To make our website work properly, we place small data files called cookies on your device.
What are cookies?
A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another. They can also provide analytical data about your usage of our website.
This website uses Google Analytics to provide us with generalised information about visitors to our site. To find out more about Google Analytics visit http://www.google.com/analytics/learn/privacy.html. You may install an add-on for your browser to opt out of Google Analytics tracking inclusion here https://tools.google.com/dlpage/gaoptout.
The cookie-related information is not used to identify you personally and the pattern data is fully under our control. These cookies are not used for any purpose other than those described here.
Cookies we use are:
|_gid||Performance||Google Analytics used to store and update a unique value for each page visited.|
|_ga||Performance||Used to calculate visitor, session and campaign data for the site’s analytics reports.|
How to control cookies
You can control and/or delete cookies as you wish – for details, see www.aboutcookies.org – you can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.
Your rights as a data subject
The regulations provide a number of rights to you as the Data Subject. Burgess Hill Business Parks Association LTD is committed to upholding those rights and those applicable to the personal information we collect and process as listed below. In addition to these rights, you have the right to escalate any concern to the Supervisory Authority, which in the UK is the Information Commissioners Office https://ico.org.uk. A full and detailed explanation of all rights can be found at https://ico.org.uk/for-the-public/
You also have the right to lodge a complaint with the UK’s supervisory body, the Information Commissioners Office – www.ico.org.uk
Automated decision making
Burgess Hill Business Parks Association LTD does not use automated decision making to process personal data.
Third party websites
How to contact us
You can write to us at this address:
Burgess Hill Business Parks Association LTD, c/o Lea Graham Associates, 84 Valebridge Road, Burgess Hill, RH15 0RP
Alternatively, you can telephone us on this number: +44 (0)7740 638414 or you can email us by using this link: email@example.com
"The BHBPA is an energetic and vocal organisation that connects and empowers and informs the local business community acting as an effective conduit to local authority and other organisations. We are proud to be part of that community and the association."
"This association was started with a lot of effort from a few local businessmen and has proved to be a very powerful and useful tool for our business. The BHBPA has influence at the top level; when action is needed, the BHBPA gets it done. We are kept in touch with all that is happening on our doorstep and will often act because of what is published in the weekly emails / newsletters."
"“We have been members of BHBPA from its inception, and seen the organisation steadily grow and expand into the dynamic entity it is today, bringing positive benefits to all its members.""
"Regular, well organised events, excellent updates and information by email along with a warm welcome from the Chair and Coordinator are just some of the positives at BHBPA."